Fill Your Texas 00 132 Form

When filling out the Texas 00 132 form, it's important to follow certain guidelines to ensure a smooth process. Here’s a list of things you should and shouldn’t do:

• Do: Use clear and legible handwriting or type the information.
• Do: Include accurate details for each security, including CUSIP numbers.
• Do: Double-check the routing numbers for both the depository and custodian.
• Do: Sign the form where indicated to validate the submission.
• Do: Email a signed copy to the designated email address.

• Don't: Leave any required fields blank; this may delay processing.
• Don't: Use abbreviations that may cause confusion.
• Don't: Forget to keep a copy of the submitted form for your records.
• Don't: Submit the form without confirming that all information is current and correct.
• Don't: Ignore the instructions for sending the safekeeping receipt; it’s crucial for record-keeping.

The Texas 00-132 form is an essential document for the deposit of securities with a custodian. In addition to this form, several other documents may be required or beneficial during the securities deposit process. Below is a list of related forms and documents that are commonly used.

• Custodian Agreement: This document outlines the terms and conditions under which the custodian will hold the securities. It specifies the responsibilities of both the depositor and the custodian.
• Safekeeping Receipt: Issued by the custodian, this receipt serves as proof that the securities have been deposited. It includes details such as the securities' CUSIP numbers and the amount deposited.
• Collateral Agreement: This agreement details the collateral being pledged in connection with a loan or obligation. It ensures that the securities are adequately protected and defines the rights of all parties involved.
• Deposit Confirmation: A document confirming the successful deposit of securities. This may include information about the transaction and the parties involved.
• Transfer Instructions: Instructions provided to the custodian on how to transfer the securities. This document ensures that the process is executed smoothly and accurately.
• Tax Identification Form: This form provides necessary tax information about the depositor. It is often required for compliance purposes and to ensure proper reporting.
• Brokerage Statement: A statement from the broker detailing the securities held in the account. This document may be requested to verify ownership before the deposit is made.
• Compliance Certificate: A certificate confirming that all regulatory requirements have been met prior to the deposit of securities. This document is crucial for maintaining compliance with state laws.

Utilizing these documents in conjunction with the Texas 00-132 form can facilitate a smoother transaction and ensure compliance with all necessary regulations. It is important to gather and prepare these documents carefully to avoid any delays in the deposit process.

Filling out the Texas 00-132 form can be straightforward, but mistakes can lead to delays or rejection. One common error is failing to provide complete information. Each section of the form requires specific details, such as the depository name and routing number. Omitting any of this information can result in processing delays.

Another frequent mistake is neglecting to include the correct CUSIP numbers for the securities being deposited. Each security must be listed with its corresponding CUSIP, and inaccuracies can cause significant issues. Ensure that the CUSIP numbers are accurate and match the securities being pledged.

People often overlook the requirement for signatures. The form mandates an authorized signature from the depository. If this signature is missing, the form may be considered invalid. Additionally, the printed name and title of the signatory must also be included to verify authority.

Not using the correct email address for submission is another pitfall. The form specifies that it should be emailed to collateral@cpa.texas.gov. Sending it to an incorrect address can lead to confusion and delays in processing.

Another common oversight is failing to check the appropriate box regarding the type of collateral being deposited. The form has options for state collateral and pooled collateral. Selecting the wrong option can complicate the approval process.

Inadequate documentation is also a mistake that can hinder the process. Each security must be accompanied by a separate safekeeping receipt number. Failing to provide this documentation can result in the application being rejected.

People sometimes forget to verify their contact information. The phone number provided must be accurate and include the area code. If the Comptroller's office needs to reach out for clarification, incorrect contact information can lead to further delays.

Lastly, neglecting to review the entire form before submission is a critical mistake. Taking the time to double-check all entries can prevent minor errors from causing major setbacks. A thorough review ensures that the form is complete and accurate, facilitating a smoother processing experience.

Understanding the Texas 00-132 form is crucial for those involved in the deposit of securities. However, several misconceptions can cloud its purpose and use. Here are nine common misunderstandings:

• The 00-132 form is only for state agencies. In reality, any depository can use this form to deposit securities, not just state entities.
• Completing the form guarantees acceptance of the deposit. Submission of the form does not ensure acceptance; the Comptroller must review and approve it.
• Only certain types of securities can be deposited. While there are guidelines, a variety of securities can be included, as long as they meet the legal requirements.
• Once the form is submitted, no further action is needed. After submission, custodians and depositories must follow up to ensure the process is completed correctly.
• The form can be submitted without a signature. A signed copy is essential for the application to be valid and processed.
• Depository names can be changed after submission. Once the form is submitted, the depository name must remain the same throughout the process.
• There is no limit to the number of securities listed. The form allows for a maximum of five securities per page, which must be adhered to.
• Electronic submission is not allowed. In fact, the form can be emailed, making the process more efficient.
• The Comptroller's approval is immediate. The approval process may take time, and depositories should plan accordingly.

Addressing these misconceptions can lead to a smoother experience when dealing with the Texas 00-132 form. Clarity in understanding its requirements and processes is key to successful securities management.

When filling out and using the Texas 00 132 form, consider the following key takeaways:

• Accurate Information is Essential: Ensure that all fields are completed accurately. This includes providing the depository name, routing numbers, and details about the securities being deposited.
• Submission Process: After completing the form, email one signed copy to collateral@cpa.texas.gov. The Comptroller will then process your application and communicate with the custodian.
• Limit on Securities: You can list a maximum of five securities per page. Each security must be identified by its CUSIP number, along with its maturity date, interest rate, and par value.
• Custodian Responsibilities: The custodian must send a copy of the deposit form and the safekeeping receipt back to both the Comptroller and the depository. Ensure all documents are sent in a timely manner to avoid delays.

How to Use Texas 00 132

Filling out the Texas 00 132 form requires careful attention to detail. This form is essential for the deposit of securities with a custodian. Once completed and submitted, the Comptroller will review the application. If approved, the custodian will receive a copy for processing. Follow these steps to ensure your application is filled out correctly.

1. Begin by printing the form. Ensure you have a clear copy to work with.
2. In the first section, enter the depository name and the Routing (ABA) number.
3. Next, provide the city where the depository is located.
4. Identify the custodian of securities and fill in their Routing (ABA) number and city.
5. Record the SAFEKEEPING RECEIPT NUMBER in the designated space.
6. In the DESCRIPTION OF SECURITIES section, list each security by CUSIP. Make sure to include a separate Safekeeping Receipt Number for each CUSIP. You can list a maximum of five securities per page.
7. For each security, provide the NAME, MATURITY DATE, INTEREST RATE, and PAR VALUE DEPOSITED (original face for mortgage backs).
8. Check the appropriate box to indicate whether the collateral is state collateral or pooled collateral.
9. Sum the total par value deposited on this page and write it in the TOTAL PAR DEPOSIT section.
10. In the DEPOSITORY USE ONLY section, confirm that the depository is pledging only those securities that it legally owns, free of any liens or claims. Print your name, date, and provide an authorized signature along with your title and phone number.
11. Finally, ensure the form is signed and dated by an authorized representative of the Comptroller before submission.

Once you have completed the form, email one signed copy to collateral@cpa.texas.gov. After the Comptroller approves your application, they will email a copy to the custodian for further processing. Make sure to keep a copy for your records.