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The Texas P-5 form is an Organization Report required by the Railroad Commission of Texas for entities involved in oil and gas operations. This form ensures that the Commission has accurate information about the organization, including its structure and key personnel. If you need to file this form, please click the button below to get started.

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Article Guide

Dos and Don'ts

Things You Should Do:

Read the instructions thoroughly before starting the form.
Ensure the organization name matches exactly with the registration at the Texas Secretary of State.
Check the appropriate purpose of filing and select only one plan of organization.
Designate a Texas resident agent if your organization is based outside Texas.
Submit any changes to the organization report within 15 days of the change.

Things You Shouldn't Do:

Do not leave any required fields blank.
Avoid using initials for names; provide full legal names only.
Do not file Form P-5A unless you have designated non-employee agents.
Do not ignore the filing fees; ensure they are paid on time.
Refrain from submitting outdated information; keep your details current.

Sample - Texas P 5 Form

RAILROAD COMMISSION OF TEXAS

Oil and Gas Division

READ INSTRUCTIONS ON BACK

ORGANIZATION	FORM P-5
REPORT	(Rev. 09/2011)
	(Rev. 09/2011)

Purpose of Filing

New Filing

Annual Refiling

2. RRC Operator

Change of Officers/Resident Agent

Address Correction

No. (if assigned)

Name of entity:

(If the name of the organization has changed, see Instructions on back)

Mailing Address:

Street Address:

3. ORGANIZATION

Organization Phone Number:

Emergency (after hours) Phone Number:

Plan of Organization

A. Corporation

B. Limited Partnership

C. Sole Proprietorship

D. Partnership

E. Trust

(select one)

F. Joint Venture

G. Estate

H. Ltd Liability Co. (LLC)

I. Other (specify):

Name of Texas Resident Agent:

5. TEXAS RESIDENT AGENT

Street Address

Mailing Address

A Texas Resident Agent is required for any foreign or nonresident organization pursuant to Statewide Rule 1(a)(4)(D).

Attachments:

P-5O - Officer Listings:

Information for each controlling entity of the organization as required by Statewide Rule 1(a)(4)(C).

P-5A - Agent Listings:

(optional) - Designation of non-employee agents authorized to sign certain Forms P-4 and P-5 pursuant to Statewide Rule 1(a)(4)(E).

Filing Fee

Required for all "New Filing" and "Annual Refiling" submissions. See instructions on back.

Financial Assurance

If the operator is required to maintain financial assurance, the Organization Report will not be approved until it is in place.

Reorganization

Check here if this is a reorganization of an existing registrant.

If checked, provide the current name and RRC P5 Number:

Comments: (optional)

Organization reports for operators of inactive wells: The Commission may not approve the P-5 Organization Report for an operator of one or more inactive wells unless the operator has complied with Commission rules and Texas statutes concerning the approval of plugging extensions for such inactive wells, including disconnection of electrical service and any required surface equipment removal.

Organization reports for operators with outstanding enforcement orders/judgments: The Commission may not approve the P-5 Organization Report for an operator if that operator is the subject of a final and unappealable order related to a violation of a Commission rule, order, license, permit, or certificate relating to safety or the prevention or control of pollution. Organization Reports for organizations with officers who are subject to such outstanding orders through their involvement with other organizations similarly may not be approved.

If the organization has used, or reported use of, a well for which the Certificate of Compliance has been canceled, the Commission may refuse to approve an Organization Report until the operator has paid any requried reconnect fees and the Certificate of Compliance has been reissued for the well.

An organization must file an amended Organization Report within 15 days after a change in any information required to be reported in the Organization Report.

SignatureTitle


	(		)
Filer's Name (Printed)		Filer's Telephone Number

Email Address (OPTIONAL - SEE INSTRUCTIONS FOR IMPORTANT INFORMATION)				Date

Certificate: I declare under penalties prescribed in Sec. 91.143, Texas Natural Resources Code, that I am authorized to make this report, that this report was prepared by me or under my supervision and direction, and that data and facts stated therein are true, correct, and complete, to the best of my knowledge.

FOR RRC USE ONLY

Approved by

Remarks

INSTRUCTIONS

Organization Report (Form P-5)

REFERENCES: Oil & Gas Statewide Rules 1 (Organization Report; Retention of Records; Notice Requirements), 14 (Plugging), 15 (Inactive Wells and Surface Equipment Requirements), and 78 (Fees, Performance Bonds and Alternate Forms of Financial Security Required To Be Filed); and Pipeline Safety Statewide Rule 58 (Organization Report). The Railroad Commission’s rules may be found on our website at http://www.rrc.state.tx.us/rules/rule.php.

WHO MUST FILE FORM P-5: Any entity performing operations within the jurisdiction of the Commission’s Oil & Gas Division in accordance with Oil and Gas Statewide Rule 1; and each gas and/or liquids company and each master meter operator performing operations within the jurisdiction of the Commission’s Safety Division in accordance with Pipeline Safety Statewide Rule 58. (Master meter operators filing solely as required by the Safety Division, see “Special Instructions For Master Metered System Operators” section below.)

WHEN TO FILE FORM P-5:

•INITIAL FILING – Your initial Organization Report must be filed prior to beginning operations within the Commission’s jurisdiction.

•RENEWAL FILINGS – Your Organization Report must be refiled annually. The Commission will notify you before your refiling date by mailing you computer-generated Organization Report forms pre-printed with the information currently shown on your Organization Report record. Review the information carefully, update as needed, and then sign and submit the Organization Report renewal to the Commission.

•CHANGES - If any information provided on your organization report changes, you must submit a revised organization report within fifteen (15) days of the change, except as noted below:

ADDRESS CHANGES - If the only change is to the organization’s address or telephone number, then you may update that information by sending a signed letter to the P-5 Financial Assurance Unit. No other information may be updated by letter. ORGANIZATION NAME CHANGE – If the name of the organization has changed (due to reorganization or change in the form of business), you must file a new Organization Report in the new name and obtain a new operator number. A new filing submitted for this purpose should reference the prior name by entering that information in Item No. 7.

SPECIFIC ITEMS ON FORM P-5

No. 1: Check the proper block to show the purpose of filing. More than one block may be checked.

No. 2: Your permanent RRC operator number is assigned after the initial filing of your P-5. Your operator number will be required on most reports and forms you file with the Commission.

No. 3: “Name of Entity”: For new filings, enter the full name of your organization. If you are required to register with the Texas Secretary of State, your name shown in Box 3 on the Organization Report should exactly match your name as shown on your Secretary of State registration, including punctuation. (Due to space limitations, the Commission may abbreviate your name for entry into Commission systems.)

No. 4: Check the appropriate plan of organization on all filings. Select only one plan of organization.

No. 5: If you are a foreign or non-resident organization (i.e., your organization is located outside of the State of Texas as indicated by the street address in No. 3), you must designate and maintain a Texas resident agent within the state. A Texas Resident Agent with an address different from that of the organization may also be designated as an alternative to providing separate addresses for the officers on Form P-5O (Organization Report Officer Listing).

No. 7: If you have reorganized and changed your organization name, check the box and provide the previous name and operator number.

SPECIAL INSTRUCTIONS FOR MASTER METERED SYSTEM OPERATORS: If the operation of one or more master metered systems is the only activity for which the Organization Report is being filed, then you should note that in Item No. 8 (Remarks), and observe the following requirements:

•The required filing fee for New Filings and Annual Renewals is $225.00.

•No financial assurance is required for master meter operators.

•The Organization Report must be filed in the name of the legal entity operating the master meter.

•The system manager(s) must be identified among the officers on Form P-5O.

•A listing of all systems for which the filing entity is responsible must be attached to the Organization Report filing.

FILING FEE: Except as noted above, the filing fee for a New Filing (the initial Organization Report filed by an entity) is $300.00. The filing fee for an Annual Renewal of an entity’s Organization Report will be based on the activities in which the organization is engaged, and may be up to $1,350.00. See Rule 78. (There is no filing fee for an Organization Report filed solely to update officers, agents and/or addresses.)

FINANCIAL ASSURANCE: Most Commission regulated activities, including the operation of wells and pipelines, will require the operator to file and maintain some form of financial assurance (such as a bond, letter of credit, or cash deposit) in varying amounts. If the filing operator is required to maintain financial assurance, any renewal documentation for the financial assurance must be on file for the period covered by the P-5 Organization Report (plus any additional period following expiration of the Organization Report that may be required by your financial assurance documents) before the Organization Report renewal can be approved and processed.

EMAIL ADDRESS: YOU ARE NOT REQUIRED TO PROVIDE AN EMAIL ADDRESS when completing and filing this form. Please be aware that information provided to any governmental body may be subject to disclosure pursuant to the Texas Public Information Act or other applicable federal or state legislation. IF YOU PROVIDE AN EMAIL ADDRESS, YOU AFFIRMATIVELY CONSENT TO THE RELEASE OF THAT EMAIL ADDRESS TO THIRD PARTIES. Other departments within the Railroad Commission also may use the email address you provide to communicate with you.

Mail to: Railroad Commission of Texas

P-5 Financial Assurance Unit

P O Box 12967

Austin, Texas 78711-2967

RAILROAD COMMISSION OF TEXAS

Oil and Gas Division

ORGANIZATION REPORT	FORM P-5O
OFFICER LISTING	(Rev. 09/2011)
	(Rev. 09/2011)
(File as attachment to Form P-5 Organization Report)	Page ____ of ____

1.Current operator name exactly as shown on P-5 Organization Report

2.RRC Operator No. (if assigned)

PURSUANT TO Oil & Gas Statewide Rule 1(a)(4)(C), information must be provided "for each officer, director, general partner, owner of more than 25% ownership interest, or trustee (hereinafter controlling entity) of the organization."

Instructions:

Attach as many sheets as are needed to identify all required officers.

Full Legal Name: The entity's or individual's full legal name. Please do not use initials.

ID Number: If the filing organization is a Sole Proprietorship (i.e., an individual), you must provide the owner's social security number. Otherwise, you may

provide (at your choice) the officer's social security number, driver's license number, or Texas State Identification number. (Note: The Railroad Commission considers such ID numbers to be confidential information.)

Addresses: You must provide an address for each officer that is different from the address for the organization UNLESS: 1) you have shown a Texas Resident Agent on your Organization Report, and that agent has an address different from that of the organization; or 2) the organization is being operated out of the officer's home.

If an entity is identified as an officer on this form, you must also identify each officer of that entity.

3. OFFICERS

Full Legal Name:			Title:

	Street Address:	Check here if operating out of this officer's home.	Mailing Address (if different from Street Address)

		Driver’s Lic.	State ID		Social Security No.	State (if not SSN):	Number:

Full Legal Name:							Title:

	Street Address:			Check here if operating out of this officer's home.			Mailing Address (if different from Street Address)

		Driver’s Lic.	State ID		Social Security No.	State (if not SSN):	Number:

Full Legal Name:							Title:

	Street Address:			Check here if operating out of this officer's home.			Mailing Address (if different from Street Address)

	Driver’s Lic.	State ID	Social Security No.	State (if not SSN):	Number:

Full Legal Name:					Title:

Street Address:

Check here if operating out of this officer's home.

Mailing Address (if different from Street Address)

Driver’s Lic.

State ID

	Social Security No.	State (if not SSN):	Number:

RAILROAD COMMISSION OF TEXAS

Oil and Gas Division

ORGANIZATION REPORT	FORM P-5A
NON-EMPLOYEE AGENT LISTING	(Rev. 09/2011)

1.Current operator name exactly as shown on P-5 Organization Report

2.RRC Operator No. (if assigned)

PURSUANT TO Oil & Gas Statewide Rule 1(a)(4)(E), the organization must provide the name of any non-employee agent that the organization authorizes to act for the organization in signing Oil and Gas Division certificates of compliance which initially designate the operator or change the designation of the operator. Organizations may designate non-employee agents to execute subsequent organization reports. That designation shall be authorized by the organization

and not by a non-employee agent.

Instructions:

DO NOT USE THIS FORM TO DESIGNATE A TEXAS RESIDENT AGENT. (Your Texas Resident Agent is identified on Form P-5 to which this is attached.) This Form P-5A must ONLY be used if you have designated a non-employee agent with authority to sign operator-change Forms P-4 and/or P-5 renewals. If you have not designated any non-employee agents for that purpose, then you should not file Form P-5A.

THIS FORM MAY BE FILED AT ANY TIME. If a change in an organization's representation has occurred, a revised Non-Employee Agent Listing may be filed at any time to update the commission’s records.

IF ANY NON-EMPLOYEE AGENTS LISTED ON THIS FORM ARE NOT CURRENTLY DESIGNATED ON YOUR ORGANIZATION REPORT RECORD, THEN THIS FORM P-5A MUST BE SIGNED BY A DULY AUTHORIZED COMPANY OFFICER OR EMPLOYEE. (If no changes have been made to the information on this form and it is being filed in connection with the annual renewal of the organization's P-5, then a previously designated non-employee agent listed below may sign it.)

3. DESIGNATED NON-EMPLOYEE AGENTS (authorized to file operator-change Forms P-4 and renewal Forms P-5.)

Agent's Name:

Street Address:

Mailing Address (if different from Street Address)

Agent's Name:

Street Address:

Mailing Address (if different from Street Address)

Agent's Name:

Street Address:

Mailing Address (if different from Street Address)

Agent's Name:

Street Address:

Mailing Address (if different from Street Address)

Signature		Title
	(		)

Filer's Name (Printed)		Filer's Telephone Number

Email Address (OPTIONAL - SEE INSTRUCTIONS FOR IMPORTANT INFORMATION)				Date

FOR RRC USE ONLY

Approved by

Remarks

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Documents used along the form

When submitting the Texas P-5 form, several other documents may be required to ensure compliance with regulations. Each of these forms serves a specific purpose and helps streamline the process for operators in the oil and gas industry. Below is a list of key documents often used alongside the P-5 form.

P-5O - Officer Listings: This document provides detailed information about each controlling entity of the organization, including officers, directors, and significant owners. It is essential for compliance with reporting requirements.
P-5A - Non-Employee Agent Listing: This form designates non-employee agents authorized to sign certain forms on behalf of the organization. It must be filed if any non-employee agents are appointed.
Financial Assurance Documentation: If required, operators must provide proof of financial assurance, such as a bond or letter of credit. This documentation is crucial for the approval of the P-5 Organization Report.
Certificate of Compliance: This certificate verifies that the operator is compliant with safety and pollution control regulations. It is essential for maintaining operational status.
Annual Renewal Form: This form is necessary for the annual renewal of the P-5 Organization Report. It ensures that all information is up to date and compliant with state regulations.
Change of Address Notification: If there is a change in the organization’s address or phone number, a signed letter must be submitted to update the records without needing to file a new P-5.
Reorganization Notification: If the organization undergoes a reorganization, this notification must be submitted, detailing the changes and referencing the previous name and operator number.

Each of these documents plays a vital role in maintaining compliance and ensuring that operations proceed smoothly within the regulatory framework. Timely submission of these forms will help avoid potential delays or issues with the Railroad Commission of Texas.

Common mistakes

When filling out the Texas P-5 form, many individuals make common mistakes that can lead to delays or complications in processing. One frequent error is failing to check the appropriate purpose of filing. The form allows for multiple purposes to be selected, yet some people only check one box, which may not accurately reflect their situation.

Another common mistake involves the organization name. It's crucial to ensure that the name entered matches exactly with what is registered with the Texas Secretary of State. If there are discrepancies, the Railroad Commission may reject the filing. Additionally, some individuals overlook the requirement to provide a Texas resident agent if their organization is based outside Texas. This is a mandatory step for foreign entities.

Inaccurate contact information is another area where errors often occur. When entering phone numbers, both the organization and emergency contact numbers should be verified for accuracy. Missing or incorrect information can lead to communication issues with the Commission.

People sometimes neglect to include all necessary attachments. For instance, if there are controlling entities or officers, the P-5O form must be submitted alongside the P-5. Failing to attach these documents can result in a delay in processing or a complete rejection of the application.

Some filers also forget to pay the required filing fee. It's important to remember that both new filings and annual renewals come with associated costs. Not including payment can halt the processing of the form entirely.

Another mistake is related to the reorganization check box. If an organization has undergone a reorganization, this box must be checked, and the previous name and operator number should be provided. Omitting this information can lead to confusion and potential rejection.

Filers occasionally misinterpret the instructions regarding changes to information. If any details change, an amended report must be filed within 15 days. Failing to do so can result in penalties or complications with the organization’s standing.

Lastly, some individuals forget to sign the form. A missing signature can invalidate the submission, leading to unnecessary delays. Ensuring that all required fields are completed and verified is essential for a smooth filing process.

Misconceptions

Misconception 1: The Texas P-5 form is only for new operators.

This is not true. The P-5 form is required for both new filings and annual renewals. Existing operators must refile their Organization Report every year to ensure compliance with the Railroad Commission’s regulations.

Misconception 2: Only Texas-based organizations need to file the P-5 form.

In fact, foreign or non-resident organizations also need to file. They must designate a Texas resident agent to comply with state regulations. This ensures that all entities operating within Texas meet the necessary legal requirements.

Misconception 3: The P-5 form does not require any filing fees.

This is a common misunderstanding. There are filing fees associated with new filings and annual renewals. Depending on the activities of the organization, these fees can vary significantly, so it’s crucial to be prepared for these costs.

Misconception 4: Address changes can be updated informally.

Address changes must be reported formally. If only the address or phone number changes, a signed letter can be sent to update that information. However, for other changes, a revised organization report must be filed within 15 days.

Misconception 5: Financial assurance is optional for all operators.

This is incorrect. Most operators are required to maintain some form of financial assurance, such as a bond or letter of credit. Without this assurance, the P-5 Organization Report will not be approved, which can impact operations.

Free Texas P 5 File

Key takeaways

Purpose of Filing: The Texas P-5 form serves multiple purposes, including new filings, annual refilings, and changes in organization details. Ensure you check the appropriate box to indicate the purpose of your submission.
Texas Resident Agent: If your organization is foreign or a non-resident, you must designate a Texas resident agent. This agent must have a physical address in Texas and is essential for compliance with state regulations.
Attachments Required: When submitting the P-5 form, you may need to include additional documents such as the P-5O for officer listings and the optional P-5A for non-employee agents. These attachments provide crucial information about the organization’s leadership.
Filing Fee: A filing fee is required for new filings and annual refilings. This fee varies based on the organization’s activities, so be sure to check the specific amount applicable to your situation.
Timely Updates: If any information changes, such as organization address or officer details, an amended report must be filed within 15 days. Address changes can be submitted via a signed letter if they are the only updates.
Compliance with Regulations: The Railroad Commission will not approve the P-5 form if the organization has outstanding enforcement orders or if it operates inactive wells without meeting specific requirements. Ensure all compliance issues are resolved before filing.
Signature Requirement: The form must be signed by an authorized individual. This declaration affirms that the information provided is accurate and complete, subject to penalties for false statements.

File Characteristics

Fact Name	Details
Purpose of Filing	The P-5 form is used for new filings, annual refilings, and changes in organizational structure or information.
Governing Law	This form is governed by the Texas Natural Resources Code and Oil & Gas Statewide Rule 1.
Who Must File	Any entity operating within the Railroad Commission’s jurisdiction must file this form.
Texas Resident Agent Requirement	A Texas Resident Agent is mandatory for foreign or non-resident organizations, as per Statewide Rule 1(a)(4)(D).
Filing Fees	The fee for a new filing is $300, while annual renewals can vary up to $1,350 depending on activities.
Financial Assurance	Operators must maintain financial assurance for certain activities, which must be in place before the P-5 can be approved.
Reorganization Notification	If an organization undergoes reorganization, it must check a specific box on the form and provide the previous name and operator number.
Change Notification	Organizations must file an amended report within 15 days of any change in information provided on the P-5.
Inactive Wells	The Commission may not approve the P-5 for operators of inactive wells unless they comply with specific rules regarding plugging and disconnection.
Email Disclosure	Providing an email address is optional, but if given, it may be subject to public disclosure under the Texas Public Information Act.

How to Use Texas P 5

Filling out the Texas P-5 form requires careful attention to detail. This form is essential for organizations operating within the jurisdiction of the Railroad Commission of Texas. Before you begin, ensure you have all necessary information and documents ready. Follow these steps to complete the form accurately.

Determine the Purpose of Filing: Check the appropriate box for your filing purpose: New Filing, Annual Refiling, Change of Officers/Resident Agent, or Address Correction.
Provide Your Organization Details: Enter your organization's name, mailing address, and street address. If your organization has changed its name, refer to the instructions for additional guidance.
Contact Information: Fill in the organization phone number and an emergency contact number for after-hours communication.
Select Plan of Organization: Choose one option from the list provided: Corporation, Limited Partnership, Sole Proprietorship, Partnership, Trust, Joint Venture, Estate, Limited Liability Company (LLC), or Other.
Designate a Texas Resident Agent: If your organization is foreign or non-resident, provide the name and address of your Texas resident agent.
Attachments: Include any required attachments, such as the P-5O Officer Listings and P-5A Agent Listings if applicable. Make sure to check the filing fee requirements as well.
Reorganization Information: If this filing is due to a reorganization, check the box and provide the previous name and RRC P5 number.
Comments Section: Use this optional section to provide any additional information or remarks related to your filing.
Signature and Certification: Sign the form, print your name, provide your title, and include your phone number. You may also add an email address, although it's optional.

Once you have completed the form, review it for accuracy. Make sure all required fields are filled in correctly. Then, submit the form along with any necessary attachments and the appropriate filing fee to the Railroad Commission of Texas at the address provided in the instructions.